PropertyExtra work deserves
a clear agreement.
Use this change order checklist to document scope, price and customer decisions for a remodeling or trade job. Adapt it to your own contract and circumstances.
1. Identify the change
Describe the extra work or change in materials, location and quantities. Refer to the original estimate or agreement and explain what is being added, removed or replaced. Photograph existing conditions when useful.
2. Confirm the costs
Calculate material quantities from verified measurements. Include your expected labor, materials, delivery, rental, disposal and subcontractor costs when applicable. Use your own rates and check supplier prices before promising a fixed total.
3. Explain the price and timing
Show the additional price or credit, applicable tax and any change to the project total. Describe the expected schedule impact and note any assumptions or unresolved conditions. Make clear whether the amount is fixed or an allowance.
4. Request a decision before work begins
Share the proposed change and give the customer a chance to review it. Record the decision, date and version in the same job record. Follow the agreement and approval procedures appropriate to your business and location.
5. Keep the job record current
Retain the original scope and the approved change together. Update the schedule and invoice as appropriate, and compare actual labor and material costs with your estimate after the work is complete.
Example: damaged subfloor under flooring
The original estimate covers installing flooring over an acceptable existing subfloor. Once the old floor is removed, an area of damaged subfloor is visible. Measure and photograph the affected area; confirm the repair method, materials and labor; then describe the additional work, price and schedule impact for the customer to review.
Do not assume the visible damage reveals the full extent. If conditions are uncertain, state what remains to be inspected before committing to a final scope or price.
Keep the change with the project
PropertyPromoKit lets contractors prepare and share a scoped change request and record a customer decision. Review the scope and price before sharing. Customer decisions use a typed name and are not identity-verified electronic signatures.
One saved project stays free with no card required. Optional multi-project access is $24.99 per month for one owner and up to five crew members.